Tendering and RFP

This page is used to provide interested groups/individuals the ability to identify tenders and other procurement opportunities issued by the City of Charlottetown. The official bid documents for most tenders are available to download.

City of Charlottetown Tenders including Request for Proposals, Request for Quotations, etc. create no obligation on the part of the City of Charlottetown to award the contract or to reimburse proponents for proposal preparation expenses. The City of Charlottetown reserves the right to accept or reject any and all proposals, in whole or in part, received as a result of a tender request, and to negotiate in any manner necessary to best serve the interest of the City of Charlottetown.

City of Charlottetown Tenders including Request for Proposals, Request for Quotations, etc. will only have public openings if it is specifically stated in the document. If not there will be no public opening.

As at September 12, 2013, all City of Charlottetown tenders close at 2:00 p.m. local time.

Important Notice to Contractors

For all accepted tenders, Contractors must review and complete the “Contractor List of Required Documentation”. Please note that it is the Contractor’s responsibility to provide this information for review by the City of Charlottetown’s Occupational Health and Safety Officer, a minimum of 3 business days prior to the beginning of any contracted work, without exception. Should this information not be provided within the timelines required, the contracted work may be delayed. Additionally, it is the Contractor’s responsibility to ensure that all workers adhere to the City of Charlottetown’s Occupational Health and Safety Manual. This manual can be found here.

Tender closings are automatically delayed one business day if the City of Charlottetown Offices are delayed in opening or closed for the day.

You can also request copies of the official bid documents by contacting the Controller.

When requesting documents, please request by title, include your company name, address, phone number, contact name, and fax number (if applicable).

For more information contact the Controller in the Finance Department.  

AWARDS:

To see the list of recently awarded tenders, please visit our Awards page. Proponent names and pricing submitted to the City for tenders/RFPs are part of public record and will be available for disclosure to the public.

EMAIL NOTIFICATION:

If you would like to be added (or removed) from our notification list for tenders/RFPs and addendums, please send an email and specify if you're opting in or out of the email list.

You can also sign up for tender/RFP notifications through MERX, an online tendering service in Canada.

TENDER AND PROCUREMENT NOTICE

Effective Thursday June 4, 2020, the City of Charlottetown will again require that all tender, RFP and RFQ submissions be in hard copy for publicly advertised procurements.  Hard copy (paper based) submissions must be delivered and signed in on the third floor of City Hall by the closing date and time in the respective tender document.  Any electronic documents submitted after June 4, 2020 as the sole method of submission will be deemed non-compliant and therefore be disqualified from the procurement process for that competition.




Document Name 

 
Status  

 
Description

 
               Posted On

       
                    Deadline   
 

                 

PDF

               

 Northridge Parkway Lighting Replacement Open Northridge Parkway Lighting Replacement  September 21, 2020  October 6, 2020  File 2020-152 Northridge Parkway Lighting Replacement - Specifications.pdf
Drawings (Tender Sep. 21, 2020).pdf
Traffic Control and Active Transportation Signage and Posts  Open Traffic Control and Active Transportation Signage and Posts September 11, 2020 September 25, 2020 File 2020-142 Traffic Control and Active Transportation Signage and Posts

Addendum 1 - Traffic Control and Active Transportation Signage and Posts.pdf
 Capital Drive Culvert Replacement Open Capital Drive Culvert Replacement September 10, 2020 September 25, 2020  File 2020-150 Capital Drive Culvert Replacement
Drawings.pdf
Addendum 1 - Capital Drive Culvert Replacement.pdf
Addendum 1 - Drawings (September 14 2020).pdf
Addendum 2 - Capital Drive Culvert Replacement.pdf
Electronic (Building) Permitting System  Open Electronic (Building) Permitting System  September 10, 2020  October 16, 2020  File 2020-145 Electronic (Building) Permitting System.pdf

Addendum1 - Automated Permitting System.pdf
Nash Lane - Ellens Creek Drive Connection  Open Nash Drive - Ellens Creek Drive Connection September 9, 2020 September 24, 2020  File 2020-148 Nash Lane - Ellens Creek Drive Connection.pdf
File 2020-148 Drawings.pdf
 One (1) Knuckle Boom Crane and One (1) Full Tunnel Tool Box Open One (1) Knuckle Boom Crane, Tunnel Tool Box and Dump box with Fold Down Sides and One (1) Full Tunnel Tool Box, Left Side with Shelving Right Side Open for Shovel and Rakes.  Dump Box with Fold Down Sides September 9, 2020 September 23, 2020 File 2020-151 One (1) Knuckle Boom Crane and One (1) Full Tunnel Box
Addendum - One (1) Knuckle Boom Crane Tunnel Tool Box and Dump Box with fold down sides.pdf
Hermitage Creek Trails Restoration  Open Hermitage Creek Trails Restoration September 8, 2020 September 23, 2020  File 2020-149 Hermitage Creek Specifications
Addendum 1 - Hermitage Creek Trails Restoration.pdf